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Hotel ballroom set for a corporate session with projection screens
Las Vegas · IMEX America 2026

IMEX America production support at Mandalay Bay and beyond.

IMEX exhibitors are destinations, hotels, and DMCs selling experiences to planners. We help stands, receptions, and offsite events look and sound like the experience you're selling.

Contact us for a quote Call or text (725) 216-2414
Show
IMEX America 2026
Show dates
Oct 13–15, 2026
Primary venue
Mandalay Bay
Status
Short-notice calls open
Services for this show

What we staff and run.

Book individual technicians against your call sheet, or hand us a managed technical scope with a production manager who owns check-in, issues, and timesheets.

01

Stand AV & LED

Displays, LED, touchscreens, and audio for destination and hotel stands.

02

Appointment-floor support

Quiet, reliable presentation tech for back-to-back buyer meetings.

03

Presenter & education support

Mics, confidence monitors, and breakout techs for sessions and stand talks.

04

Receptions & hospitality

Audio, playback, and lighting for evening receptions and client dinners.

05

Offsite & DMC events

Crew for offsite activations and incentive-style events around the Strip.

06

Short-notice coverage

Last-minute technicians for stands and events when plans change late.

Venues we service

Every major Las Vegas venue.

Highlighted venues are where this show takes place. Our crews also work the rest of the Strip and offsite.

  • Las Vegas Convention Center
  • Venetian Expo
  • Caesars Forum
  • Mandalay Bay Convention Center
  • Wynn & Encore
  • Resorts World
  • MGM Grand Conference Center
  • ARIA Convention Center
  • Bellagio
  • Fontainebleau Las Vegas
  • The Cosmopolitan
  • Westgate
  • Offsite & brand activations

IMEX attendees are professional event buyers, so stand execution is part of your pitch. We coordinate with Mandalay Bay's in-house teams and show contractors so nothing on your stand looks improvised.

How a booking runs

From first call to strike.

  1. Now
    Short-notice intakeSend the stand or event details; we confirm what we can staff.
  2. Within 48 hrs
    Crew & quoteNamed techs, rates, and a simple call sheet.
  3. Move-in
    InstallLead checks in at the dock, installs, and confirms with your stand manager.
  4. Show days
    SupportTech available for meetings, sessions, and evening events.
  5. Strike
    Pack-outClean pack-out and timesheet sign-off.
PTES technician setting AV for a ballroom general session
Onsite right now?

Crew no-show, failed wall, dead demo? Call or text us.

We'll tell you honestly what we can cover and how fast. Urgent requests go straight to a person, not a form.

Call (725) 216-2414 Text us
From the field

Our crews at work.

From small AV setups to full-scale productions, our team brings the same standard to every call. Client names, booth locations, and floorplans stay private.

Hotel ballroom set for a corporate session with projection screens
Corporate events

Ballroom events

General sessions, keynotes, and annual meetings with polished, professional AV.

Breakout room with dual projection screens
Corporate events

Breakout rooms

Projection, audio, and room techs that keep a full breakout grid on time.

PTES technician setting AV for a ballroom general session
Event staffing

General AV labor

Skilled professional contractors who get your show built and dismantled safely and efficiently.

Why PTES

Professional execution, start to strike.

Every successful event starts with a skilled and professional crew. Our systems handle the paperwork, scheduling, and check-ins — so the only thing you manage onsite is the show.

Leadership

Co-founder led

Joe Grothe and Zack Harper work your booking directly — sales and operations, not a call center.

Check-in

GPS-verified

Crew clock in on our app, which confirms they're at the venue at call time.

Onboarding

Before day one

Contractor agreement, liability release, W-9, and ID collected before the first call.

Communication

Call or text

Shift invites and call-time reminders go out by text. Reach us at (725) 216-2414.

Safety culture

  • Install and dismantle built safely and efficiently
  • Clear crew-lead accountability on every call
  • Liability release and onboarding completed before day one
  • Venue and show rules included on every call sheet

Technician specialties

  • General AV labor and stagehands
  • Skilled specialists and operators
  • Audio engineering and lighting design
  • Projection, LED video walls, and screens
  • Live streams, studio, and robo-cam shoots
  • Production managers

Response process

  1. Request logged with dates, venue, and roles
  2. Crew plan and rates sent back to you
  3. Crew confirmed and onboarded in our app
  4. Shift invites and call-time reminders by text
  5. GPS-verified clock-in at the venue
  6. Hours tracked, timesheets and recap after strike

Full-service when you need it

Beyond labor, PTES delivers the full production stack — so one call covers it all.

  • Event staffing
  • AV equipment rentals
  • Production management
  • Audio engineering
  • Lighting design
  • Projection
  • LED displays
Contact us for a quote today

Tell us more about your event needs.

Send dates, venue, and roles in the form — or contact us directly. We reply with named technicians, rates, and a call sheet.

Call or text(725) 216-2414
EmailContact@PTES.live
Onsite emergencyText (725) 216-2414
Joe Grothe, Co-founder / Sales Manager
Joe GrotheCo-founder
Sales ManagerJoe@PTES.live
Zack Harper, Co-founder / Operations Manager
Zack HarperCo-founder
Operations ManagerZack@PTES.live
01 — Event
02 — Crew
Roles needed
03 — Urgency *
Show already live? Don't wait on email — call or text us at (725) 216-2414 now, then submit this so we have the details.
04 — Contact

We use this only to staff and quote your event. Attach drawings or gear lists by replying to our confirmation.

Request received

Thanks — we have your request.

The PTES team will reply with a crew plan and rates. Questions in the meantime? Email Contact@PTES.live.

Marked urgent? Call or text (725) 216-2414 so we can start moving crew now.